Consistent Bookkeeping Supports Decisions
Monthly closes, cash forecasts and useful indicators can improve financial visibility. Lenders independently assess financing applications. Henriquez Accounting serves clients in Tampa Bay from its Zephyrhills office; confirm the scope of bookkeeping, tax preparation and Controller/CFO services.
Table of Contents
1) Close Your Bookkeeping Month
- Bank and credit card reconciliations
- Income and expense categorization
- Payroll and sales tax posting
- Depreciation and interest adjustments
- A/R and A/P review
- Inventory/COGS adjustments
- Complete reconciliations and review before setting the closing date. Restrict access and document approved later adjustments; closing-date controls do not make prior transactions immutable.
- P&L and balance sheet reporting
2) Cash Flow First
- 13-week rolling forecast
- Accelerate collections (prepayments, reminders)
- Negotiate vendor terms
- Set a cash reserve target based on expenses, seasonality, collection risk and available financing rather than a universal number.
3) Smart COA & Automation
- Simple chart of accounts + bank rules
- Recurring invoices and receipt capture
- Reduces errors and manual effort
4) KPIs That Move the Needle
- Gross and operating margins
- DSO/DPO and cash conversion cycle
- Liquidity ratios (current/quick)
5) Tax-Ready Year-Round
- Mid-year and Q4 projections
- Clean workpapers and documentation
- Review potentially deductible expenses and supporting records with a tax professional; eligibility and actual liability depend on the facts.
Quick Checklist (Printable)
Weekly
- Invoice and follow up on collections
- Categorize recent transactions
- Make urgent vendor payments
Monthly
- Reconcile all accounts
- Update KPI dashboards
- Review P&L and balance sheet
Quarterly
- Tax projections and estimates
- Inventory and WIP review
- Process improvements
Annual Close
- 1099/W-2 and payroll reporting
- Fixed assets and depreciation
- Workpaper filing
Ready to Transform Your Finances?
Integrate bookkeeping with taxes and consulting for a complete financial function.
Bookkeeping Records FAQs
What software should a small business consider?
Compare accounting tools against reporting needs, subscription costs and compatibility. Confirm support for the specific version and connected apps before implementation.
Related reading: a streamlined bookkeeping workflow.
How often should I reconcile accounts?
At least monthly; weekly cash reviews help avoid surprises.
Can you fix messy or late books?
Yes. We perform cleanup/catch-up and establish a standard monthly close for the rest of the year.
Explore bookkeeping services and tax preparation. For business recordkeeping guidance, see IRS Publication 583.