Why Every Business Needs a Tax Accountant

Whether you run a growing contractor shop, an e-commerce brand, a real-estate venture, or a professional service firm, a tax accountant is more than a once-a-year preparer. The right partner reduces risk, maximizes deductions, and turns your books into smarter decisions. At Henriquez Accounting & Tax Services, we align monthly bookkeeping with quarterly tax planning and year-end filings so you stay confident, audit-ready, and profitable. Explore our Bookkeeping, Outsourced Controller/CFO, Tax Preparation, and Business Consulting.

Top 10 Reasons Your Business Needs a Tax Accountant

• Proactive tax planning: choose the right entity (LLC, S-Corp, C-Corp) and optimize salary vs. distributions.
• Maximized deductions & credits: home office, vehicle, depreciation/bonus, R&D (when applicable), retirement plans.
• Accurate quarterly estimates: avoid penalties by forecasting and paying the right amounts each quarter.
• Clean, audit-ready books: tie-outs, reconciliations, and documentation that stand up to scrutiny.
• Industry-specific guidance: construction job costing, e-commerce sales tax, real-estate capitalizations, and more.
• Cash-flow clarity: plan for taxes without starving growth or payroll.
• Compliance confidence: IRS/state filings (1120S, 1065, Schedule C), payroll, sales & use tax, and 1099s.
• Entity upgrades: switch to S-Corp at the right time, set reasonable comp, and document it properly.
• Year-round advisory: pricing, budgets, breakeven, and KPI dashboards—not just a tax return.
• Time back: focus on sales and operations while we handle deadlines and notices.

What a Tax Accountant Does (Month–Quarter–Year)

Monthly

• Reconcile bank/credit cards and review coding for tax readiness.
• Close the month with P&L, Balance Sheet, and Cash Flow.
• Sales & use tax filings (where applicable) and nexus review for e-commerce.

Quarterly

• Calculate and submit estimated taxes and adjust safe-harbor targets.
• Payroll tax reviews (941/940/State), officer compensation checks for S-Corps.
• KPI dashboard: margins, job costing, budget vs. actual.

Annually

• Business returns: 1120S / 1065 / 1120; sole proprietors: Schedule C.
• Owner returns (1040) coordination and 1099 compliance.
• Year-end planning: depreciation strategy, retirement contributions, entity changes.

Common (Costly) Mistakes We Fix

• Mixing personal and business spending—creates messy books and missed deductions.
• Wrong entity or late S-Corp election—overpaying self-employment tax.
• No quarterly estimates—penalties and cash-flow surprises.
• No documentation for meals, mileage, or home office—deductions disallowed.
• Ignoring multi-state sales tax or marketplace facilitator rules for e-commerce.

How to Choose the Right Tax Accountant

• Credentials & scope: Enrolled Agent/CPA with small-business focus (S-Corp, partnerships, Schedule C).
• Software fluency: QuickBooks Online/Desktop, payroll platforms, and e-commerce integrations.
• Industry experience: construction, trades, real estate, hospitality, online retail, and professional services.
• Planning cadence: monthly closes, quarterly reviews, and annual tax strategy—not just compliance.
• Clear pricing: fixed-fee or retainer with defined deliverables and response times.

What You’ll Get When You Work With Us

• Accurate books and reconciliations—every month.
• Quarterly tax projections and estimate vouchers with due dates.
• Return preparation: 1120S, 1065, 1120, and 1040/Schedule C, plus 1099 filings.
• Sales & use tax, payroll tax, and notice resolution with the IRS/state DOR.
• Executive dashboard: cash runway, margins, and tax-ready KPIs.

 Book a 30-Minute Consultation

FAQs

When should a small business hire a tax accountant?

As soon as revenue is consistent or you’re considering an S-Corp, hiring, or selling in multiple states. Early planning prevents penalties and rework.

Do I need an S-Corp?

It depends on profit level and payroll. We model reasonable comp vs. distributions to see if S-Corp tax savings outweigh extra compliance costs.

What records do you need to start?

Business bank/credit statements, prior-year returns, payroll reports, and access to your accounting file (QuickBooks). We’ll send a checklist and a secure upload link.

Can you fix my QuickBooks and prior returns?

Yes—cleanup, reclassifications, prior-period adjustments, and amended returns when needed. See our Bookkeeping and Tax Preparation.

Do you help with sales tax and 1099s?

We register, file, and reconcile sales & use tax where required, and prepare/efile 1099-NEC/1099-MISC with W-9 tracking.

Ready to put your taxes on autopilot?

From monthly books to quarterly estimates and year-end returns, we keep your business compliant and optimized. Talk to an Enrolled Agent today. Schedule Consultation