Small business accounting involves more than once-a-year tax prep—you need clean monthly books, quarterly tax planning, and clear KPIs you can actually use. Henriquez Accounting & Tax Services pairs a disciplined monthly close with advisory to support organized records and informed decisions. Services and deliverables depend on the agreed engagement. Explore our Bookkeeping, Tax Preparation, and Outsourced Controller/CFO.
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Proactive Organized Records Owner-Friendly
Our approach: reconcile accounts, review reporting issues, and agree on a delivery schedule and next steps with each client.
Our Small Business Accounting Approach
- Monthly close discipline: reconciliations, tie-outs, and locked periods—every month.
- Quarterly tax planning: safe-harbor estimates, entity/salary reviews, and timing strategies.
- Owner dashboard: margins, cash runway (13-week), DSO/DPO/DIO, and budget vs. actual.
- Communication: Agree on response expectations, reporting dates and responsibilities in writing.
- Document handling: Confirm the approved transfer method, access controls and retention arrangements before providing records.
- Industry know-how: trades, restaurants, e-commerce, real estate, and professional services.
Our Accounting Process (Simple & Predictable)
1) Discovery & Onboarding
- Access checklist and kickoff call.
- Chart-of-accounts review and rules setup.
- Security/portal setup and document intake.
2) Cleanup & Stabilize
- Reconciliations, reclassifications, and tie-outs.
- Fix Undeposited Funds & merchant clearing flows.
- Create monthly close checklist and lock prior periods.
3) Steady Monthly Close
- On-time P&L, Balance Sheet, Cash Flow.
- AR collections cadence & AP batching.
- 13-week cash forecast and KPI snapshot.
4) Quarterly Planning
- Tax projections & vouchers; payroll/sales tax checkups.
- Pricing/margin review and budget refresh.
- Entity & compensation tune-ups (e.g., S-Corp).
Examples of Industry Workflows
- Restaurant: review delivery-platform receipts, fees, and deposits through gross-to-net reconciliation.
- Contractor: organize job costs and vendor records to support reporting and applicable 1099 requirements.
- E-commerce: review marketplace activity and state filing questions based on the business’s facts.
Accounting Service Options
- Bookkeeping + Close: reconciliations, statements, KPIs, and support.
- Bookkeeping + Tax: add quarterly estimates and return prep (1120S/1065/1120; 1040 Schedules C/E).
- Controller/CFO Add-On: pricing & margins, forecasting, lender packs, and strategy cadence.
Security & Compliance
- Portal & e-sign: encrypted file exchange; no sensitive data via plain email.
- Access control: Discuss appropriately limited permissions, available multi-factor authentication and how access will be removed at the end of the engagement.
- Workpapers: audit-ready tie-outs and retention schedules.
Accounting Deliverables to Confirm in Your Agreement
- Clean, reconciled books every month and a reliable close checklist.
- Quarterly tax projections with due dates and vouchers.
- Sales/payroll tax coordination and notice handling with IRS/state DOR.
- Owner dashboard with margins, cash runway, and red-flag alerts.
- Responsive support and clear next steps—no guesswork.
Fit Check: If you value clear deadlines, proactive planning, and transparent deliverables, we’re likely a great fit. If you prefer “year-end catch-up,” we’re probably not.
Ready for books that drive decisions?
Let’s align monthly bookkeeping with quarterly tax planning and an owner-friendly dashboard—so growth isn’t blocked by the back office. Talk to an Enrolled Agent today. Book a 30-Minute Consultation
FAQs
How fast is onboarding?
Onboarding starts with a records and access checklist. Cleanup timing depends on transaction volume, missing records, prior reconciliations, and the agreed scope. We confirm the schedule before work begins; recurring reporting follows once setup and cleanup are complete.
Do you replace my current bookkeeper?
Not always. We can coordinate with internal or third-party bookkeepers. We handle close, planning, and tax while they manage day-to-day coding.
Which software do you support?
Tell our office which software, subscriptions and integrations you use. Compatibility and implementation services must be assessed before agreeing on scope, fees and access.
What industries do you specialize in?
Trades/contractors, restaurants & hospitality, e-commerce, real estate, and professional services—with tailored workflows and KPIs for each.
Can you handle prior-year cleanup and amended returns?
Prior-year cleanup and amended returns require a review of records, original filings, applicable deadlines and the reason for correction. Discuss the proposed work and fees before proceeding; an amendment does not guarantee a refund.
Discuss Your Accounting Needs
Clean books. Clear KPIs. Proactive tax planning. That’s the Henriquez approach—reliable every month. Schedule Consultation