Monthly bookkeeping doesn’t have to be a scramble. With the right system and cadence, your books stay accurate, compliant, and decision-ready. At Henriquez Accounting & Tax Services, we combine a disciplined month-end close with quarterly planning and year-end tax prep, so you can focus on growth. Explore our Accounting & Bookkeeping, Tax Preparation, and Business Consulting.

7 Tips for a Smooth Month-End

Organize your financial documents. Use a simple folder taxonomy (invoices, receipts, bank statements) with month/year subfolders. Cloud storage + receipt capture keeps audit support at your fingertips.
Use professional accounting software. QuickBooks or Xero with bank feeds, rules, and memos reduces errors and speeds coding. Lock prior periods after close.
Reconcile bank, credit card, and key balance-sheet accounts monthly. Catch discrepancies early; tie cash, loans, and payroll liabilities to statements.
Track expenses diligently. Require receipts, code to the right accounts/classes, and tag deductible categories (meals, mileage, home office) properly.
Invoice quickly and follow up. Send invoices same-day, enable online payments, and work an A/R aging cadence (7/15/30-day reminders).
Run a tight close checklist. Cutoff, review uncategorized transactions, post accruals/deferrals, then publish P&L, Balance Sheet, and Cash Flow with variance notes.
Consult a pro when needed. Complex issues (multi-state sales tax, inventory, fixed assets, S-Corp comp) deserve expert review.

Optional Monthly KPI Pulse

Gross/operating margin and payroll % of revenue
Days cash on hand and cash conversion cycle
A/R aging (target < 60 days) and A/P on-time payments
Budget vs. actual with 30-/60-day forecast

Common Pitfalls We Fix

Mixed personal/business spending → messy books and missed deductions
Skipped reconciliations → surprise balances and audit risk
No monthly close → tax season scramble and stale decisions
Weak documentation for meals/mileage/home office → deductions disallowed

What You’ll Get Working With Us

Accurate monthly reconciliations and tie-outs
Quarterly tax projections with safe-harbor checks
1099/W-9 tracking and e-file, sales & use tax support
Executive dashboard: margins, cash runway, A/R & A/P

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FAQs

How often should I reconcile?

At least monthly—weekly if transaction volume is high or cash is tight.

What should be on my month-end checklist?

Cutoff, uncategorized review, bank/CC/loan reconciliations, accruals/deferrals, fixed-asset updates, variance notes, and period lock.

Do you fix messy books mid-year?

Yes—cleanup, reclassifications, and prior-period adjustments, then we establish a repeatable close cadence.

Can you handle sales tax and 1099s?

Yes—registrations/filings where required and 1099-NEC/MISC e-file with W-9 tracking.

Ready to put your monthly close on rails?

We’ll handle the books—and keep taxes painless. Talk to an Enrolled Agent today. Schedule Consultation

7 Must-Know Tips for Effective Monthly Bookkeeping